How to get GS1 barcode (EAN) barcode for your products? - (2023)

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It might happen to wonder, looking at the barcode affixed to the products offered for sale in a commercial establishment, who is responsible for deciding and positioning the barcode, as well as what its function is.

In order to answer these questions it is necessary to explain what the GS1 system is. The GS1 system is used for the coding of consumer products and allows companies to uniquely identify services, logistic and commercial units, functions and places related to these products.

This uniqueness is achieved by using identification numbers, which have the form of a barcode. Using the barcode, the optical readers placed at the points of sale can register the outgoing products, deducting them from the warehouse accounting, and provide the customer with an accurate account of their expenditure.

The GS1 system has by now a worldwide development, being almost one million companies that have joined in the world, thus providing a testimony of the universality of the system itself.

How to get GS1 barcode (EAN) barcode for your products? - (1)

GS1 SYSTEM: LET'S SEE MORE IN DETAIL

When a company joins the GS1 system, it becomes an associate and receives its own GS1 Global Company Prefix, i.e. its corporate GS1 prefix, which will become its unique international identification code. It will therefore be a sort of tax code or VAT number, however accepted and recognized all over the world. Furthermore, in joining the GS1 system, the company is entrusted with a thousand GS1 (EAN) numbers - which will contain the company GS1 prefix previously provided - which can be attributed to its products, thus forming a unique identification code for them.

This unique identification code attributed to the individual products, and having an international value, is the GTIN code. So let's see what it is, how to get it, what costs it presents and what advantages it entails.

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GTIN CODE: WHAT IT IS

The Global Trade Item Number, known by the acronym GTIN, is the term that indicates the GS1 code that has been assigned to the packaging units, to the consumer units, to the sales units with respect to which it is possible to find useful information for commercial purposes.

The GTIN code is therefore affixed to the single product (consumer unit), for example a pack of pasta, to the carton containing multiple products (packaging unit) and to the pallet containing multiple cartons inside which there are the individual products (sales unit). .

HOW TO OBTAIN THE GS1 CODE (EAN).

How to get the GS1 barcode for my products?

As previously mentioned, the first step to obtain the GTIN code - useful for identifying the consumer unit - is to obtain the company GS1 prefix. This prefix will have a global value, will identify the owner of the brand, will not indicate the provenance or origin of the product and will be assigned with Endicod-Ecr, today GS1 Italy, to the associated company.

Indicod-Ecr remains the owner of the company GS1 prefix, the same company therefore undertakes to use this prefix following the rules imposed by the GS1 system.

To obtain the company GS1 prefix, it is necessary to register with the GS1 Member Organization, which in Italy is Endicod-Ecr, directly on the corresponding website. Once the online form has been completed, you will receive confirmation of your registration by Ecr by e-mail, with all further information to complete the request.

Once the procedure is completed, you will receive the communication of attribution of the company GS1 prefix, with which to identify your products.

How to get GS1 barcode (EAN) barcode for your products? - (2)

(Video) How do I barcode my products for retail?

THE GS1 CODE ASSIGNMENT PROCEDURE

How do you assign the GS1 (EAN) barcode to your products.

The process of identifying and assigning the consumer unit - that is, the individual products marketed in the various points of sale - is simple. Let's take an example that can better clarify the mechanism: the company Tizio SpA registers online and receives, following completion of the registration, a company GS1 prefix from Endicod-Ecr, ie 823045789. This prefix n. 823045789 identifies the company Tizio SpA universally and uniquely, as the owner of the brand.

The Tizio SpA company will then decide the additional three numbers (eg 421), which will have the value of the product code, and the last number (eg 6), which will be the check digit. These numbers decided by the company will vary by products, while the company GS1 prefix will be the only one to remain unchanged.

The company will have the possibility to assign up to one thousand product codes (from 000 to 999), if it needs more codes, it will always be able to send the request to Endicod-Ecr and it will receive a new company GS1 prefix.

Using our example, therefore, the company Tizio SpA will use the code 823045789-421-6 for the 100 g box of peas, where: 823045789 is the company GS1 prefix; 421 is the product code decided by the company; and 6 is the check digit, always decided by the company.

WHAT HAPPENS IF PRODUCT PARAMETERS ARE CHANGED

Should some of the product parameters change - such as brand, size, variety, type of package - a new GTIN code will have to be assigned. However, it is not always certain that the modification of certain parameters must necessarily involve the assignment of a new GTIN code.

For example, the assignment of a new code is not required in the following cases: adding an additional language, in addition to the one already present, on the package; small variation of the graphics; minor changes to the product packaging material; small variations in the quantity of the product; price variation, provided that this is not indicated on the product packaging; inserting a discount code on the coupon.

Instead, a new code is assigned if there is: replacement of the language originally present on the package; change of brand name; an increase in the size of the product package by more than 20%; changes in net weight; insertion of the discount code applied on the product packaging; product with extra quantities, so-called bonus pack; insertion of multiple products within the same package.

TYPES OF BAR CODES

The GS1 system provides various types of barcodes: EAN, ITF, UPC, JAN and ISBN. The EAN code is used for Europe and provides (usually, although there are exceptions) a 13-digit code, clearly the best known for Italy and it is also the code we have talked about so far. The EAN code is the only one that can be read by the optical scanners present in the various points of sale.

The ITF code consists of 14 digits and the code used for multipacks; the UPC code, on the other hand, consists of 12 digits and is used in North America; the JAN code consists of 8 or 13 digits and is used in Japan; finally, the ISBN code is the 13-digit code used for books. Code bars are specially created by computer systems.

There are various software, both paid and free, which allow both to generate them and to assign them to individual products. Otherwise, you can rely on a typographer. The quality of the EAN code printing is very important for a product to be correctly identified.

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TALKING ABOUT COSTS

As foreseen by the Statute, the company that wants to use the company GS1 prefix will have to pay an annual contribution and a fixed registration fee, established by the General Assembly.

Being a non-profit organization, the amount of the aforementioned two shares will be established with reference to objective parameters, such as, by way of example, the company's turnover.

Taking an example that can better clarify: if the turnover of your company is up to Euro 500,000.00, the registration fee will be equal to Euro 300.00 and the annual contribution will be equal to Euro 95.00.

How to get GS1 barcode (EAN) barcode for your products? - (3)

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WHAT BENEFITS THE GS1 CODE (EAN) PROVIDES

The idea for barcodes was created by engineering students NJ Woodland and B. Silver , who, by virtue of the president of a food company president's need to automate checkout operations, created the concept barcode.

The bar code, therefore, first born to serve food shops, was soon extended to every other sector; this is because the resulting benefits were immediately visible and essentially related to better data management, cost reduction and accessibility.

To date, especially by virtue of the improvements made to the barcode since the advent of the technological revolution, the advantages deriving from the use of the barcode - in particular the GS1 (EAN) code - have significantly increased.

Among these advantages is the improved accuracy of the data. The insertion of data, in fact, allows companies to create precise reports and make forecasts on future actions to be carried out and on needs. Furthermore, barcodes reduce the risk of human error in collecting such data by almost 90%.

Another benefit is improved efficiency: thanks to barcodes it will be possible to work faster without, however, compromising accuracy.

In addition, the use of barcodes in very fast-paced industrial environments allows for predictable and consistent operations that improve product quality by combining the various data management functions.

The barcodes then help companies to have an integral view of their resources; among the further advantages, in fact, there is an improvement in the management of assets and inventory. In fact, companies, as a rule, apply a barcode for their goods, so as to record their conditions, characteristics and number. In addition, by scanning the barcode affixed to the product packaging or packaging, the company can update its inventory in real time.

Finally, it should be noted that the improvement that companies experience following the use of barcodes also includes the improvement of the service offered to customers, the reduction of supplier response times and labor costs, the reduction of the costs of equipment and numerous economic savings resulting from all of the above.

See also:

  • The SKU Code is what it is and why to use it in the company

Author: Loris Modena

How to get GS1 barcode (EAN) barcode for your products? - (4)

SENIOR DEVELOPER

For Ind Loris Modena , owner of Arte e Informatica , he began working in the IT sector in 1989 as a system engineer in charge of the maintenance and installation of IT systems. He started programming for the web in 1997 dealing with CGI programming in PERL and then moving on to programming in PHP and JavaScript. In this period he approaches the Open source world and the management of Linux servers.

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FAQs

How do I get an EAN code for my product? ›

How Do I Obtain a UPC/EAN for My Product?
  1. Apply for a company prefix. Again, the length of this numeric string depends on the number of products you want to register.
  2. Assign product numbers. ...
  3. GS1 issues the digital files for the barcodes.
23 Oct 2020

Can I make my own GS1 barcode? ›

With GS1 US Data Hub | Product, you can create barcodes and manage and share your products. You currently need to be issued an annual GS1 Company Prefix to access GS1 US Data Hub | Product.

How do you get barcodes on GS1? ›

Barcodes from GS1 identify your company as the brand owner of that product, which is a valuable piece of information that retailers look for! *License a GS1 US GTIN for $30 and get a free lifetime subscription to GS1 US Data Hub, an online tool you can use to create your own barcode and manage your product data.

How do I get a UPC or EAN number for my product? ›

How do I get a UPC code for my product?
  1. Figure out how many products need UPC codes and how long your company prefix should be.
  2. Join GS1 US and apply for your GS1 company prefix.
  3. Assign a unique product number.
  4. Choose a barcode design.
  5. Determine how to display the barcode.
  6. Order your UPC barcodes.
17 Aug 2022

Can I create my own EAN code? ›

Use the free web-based barcode generator on the Terry Burton website (see Resources). Just select EAN for your “symbology,” enter in your main code number and leave the “options” field as it is. Click on “Make Barcode” and it will appear on the lower portion of the screen, complete with download links.

How much does it cost to get a GS1 barcode? ›

The one-time cost for licensing a single GS1 US GTIN is $30, with no annual renewal fee. The initial cost of licensing a GS1 Company Prefix ranges from $250 to $10,500 which enables you to uniquely identify from 10 to 100,000 products, locations or assets.

Do GS1 barcodes expire? ›

No. Once your bar codes are issued to you they are yours for life. There are no future fees. You would assign a given UPC/EAN (GTIN) to a specific product and it would stay with that product for life.

Do I need a GS1 barcode to sell on Amazon? ›

Amazon Recommends GS1

The barcode you need for your product on Amazon, is the same barcode you'll need to list your product on another retailer's website and in retail stores. Retailers often verify the authenticity of your barcodes by checking in the GS1 Database before they allow you to sell on their site.

Is GS1 barcode mandatory? ›

You can trade on Amazon without a GS1 barcode. However, it can be difficult to take full control of your products or brand without one. The GS1 certificate is basically the proof that your company is the legal licensee of the company prefix – and therefore own the right to that barcode.

How do I get free barcodes for my products? ›

To create a barcode

Select the barcode type: EAN-13, UPC-A, Code 39, or ITF. Fill in the product category information in the barcode data box. Click on the barcode title box and barcode note if you want to add them in the barcode. Add a name for the barcode in the title box and more details in the note box.

How much do barcodes cost? ›

You won't get your own Company Prefix number, but you will get a unique Universal Product Code for each barcode. Resellers usually charge about $20 or so per barcode (some charge more and some charge less).

How long does it take to get a GS1 barcode? ›

Make sure you fill in the product details on GS1 then give it 24-48 hours for the information to propagate. You also need to make sure the product title, brand and manufacturer (barcode ownership) match the GS1 info.

Can I create my own GTIN? ›

You can also create a GTIN based your GS1 Company Prefix using our tool.

How much does it cost to get a UPC code? ›

Now, you can purchase one single UPC from GS1 for just $30 and no annual fee. It's a welcome option for businesses that are just getting started and launching one product at a time. After clicking on “Apply for a Barcode,” scroll down to the “Start Small with a GS1 US GTIN” section and click on “Get a GTIN.”

How do I get an EAN code for Amazon? ›

The EAN/UPC barcode is not given to you by Amazon, you have to buy them from GS1. You can also apply for an exemption. Amazon use FNSKU labels to help track a seller's stock, which is also a barcode, and is generally put over the top of the UPC barcodes.

Are EAN codes free? ›

This Barcode Generator is Free

You may use this barcode generator as part of your non-commercial web-application or web-site to create barcodes, QR codes and other 2D codes with your own data.

How do I generate an EAN code in Excel? ›

How to Insert an EAN-13 Barcode List in Excel. Switch to "Add-Ins" tab in an Excel document and click "Create Barcode" to activate "Barcode Settings" panel. Then, input valid data in a list of cells and select them all. Lastly, select "EAN 13" in "Barcode Type" and click "Generate".

Do I need an EAN number to sell on Amazon? ›

For most categories, it is compulsory to provide Amazon with an industry standard product identifier. Those exist, amongst others, in the form of GTINs, or Global Trade Item Numbers. Depending on your product category, different GTINs will be required. The most common ones are EAN, UPC and ISBN.

What happens if I dont renew GS1? ›

When you let your prefix expire: You are no longer permitted to use the GS1 Company Prefix that was issued to your company. Your company listing will be removed from the GS1 Company Database (GEPIR) You will lose access to your product information in Data Hub.

What does GS1 stand for? ›

What Are GS1 Standards? The GS in GS1 stands for Global Standards. Global Standards is a not-for-profit organization that works to standardized business information globally to improve efficiency and communication for companies across the world. There are many different standards that can be adopted by companies.

How do I register a product barcode? ›

Registration Process
  1. Applicant Company's PAN card or proprietor's PAN card for a proprietorship firm.
  2. Copy of balance sheet to substantiate your annual sales turnover.
  3. Letter on company letterhead requesting barcode allotment.
  4. Proof of status of the applicant company. ...
  5. Cancelled cheque copy of the company.

How do I renew my GS1? ›

Renew by Mail:
  1. Make your check payable to GS1 US® and mail to: GS1 US, Inc. Department 781271. P.O. Box 78000. Detroit, MI 48278-1271. ...
  2. Overnight: J.P. Morgan Chase. Attn: GS1 US, Inc. – Department 781271. ...
  3. Electronic Funds Transfer: c/o J.P. Morgan Chase Bank, N.A. ABA Routing Number: 044000037. Account Number: 921975780.

How do I cancel my GS1? ›

To terminate your Company Prefix Licence Agreement, complete the GS1 Canada Release Form at www.gs1ca.org/e/release. A GS1 termination fee applies.

Does GS1 auto renew? ›

A GS1 US GTIN can be licensed for $30 and there is no annual renewal fee for a GS1 US GTIN. A GS1 Company Prefix allows businesses to get multiple GTINs at a single time, as well as identify locations, mixed cases, create coupons, and create higher levels of packaging like a case or pallet.

How many barcodes do I need to sell on Amazon? ›

Every unit you sell, whether it's a bundle of products in a set or a multi-pack, needs its own barcode. For example, when an Amazon shopper navigates to your toothpicks listing, let's say they see a 50-pack, a 500-pack, and a 5,000-pack. Since each pack is a variation of the parent product, each one needs its own code.

What barcode does Amazon accept? ›

Fulfillment by Amazon uses barcodes to identify and track inventory throughout the fulfillment process. Each item that you send to an Amazon fulfillment center requires a barcode. There are three kinds of barcodes for identifying products: Manufacturer barcodes (eligible barcodes include UPC, EAN, JAN, and ISBN)

Do I need a GS1 number? ›

In a nutshell: although there are a few exceptions, it's advised that you do have a GS1 numbers to sell on your products on Amazon and control your brand. As always, Optimizon is here to help with any aspect of selling on Amazon and other online marketplaces.

How can I tell if a barcode is valid? ›

Print your barcode and take it to a retail store. Ask if you can scan your barcode at the register. (Bribe the cashier with snacks.) The scanner should pick up your barcode and beep, confirming that the barcode is readable.

Does my product need a barcode? ›

No matter what you're selling or where it comes from, it needs a barcode. Every product sold in a marketplace requires a barcode, even–or especially– if you make it yourself. If you are selling“private label” products, those will require a unique bar code number.

How do I get an EAN code for Amazon? ›

The EAN/UPC barcode is not given to you by Amazon, you have to buy them from GS1. You can also apply for an exemption. Amazon use FNSKU labels to help track a seller's stock, which is also a barcode, and is generally put over the top of the UPC barcodes.

How do I get an EAN 13 barcode? ›

Generate Free Barcodes Online
  1. Choose Barcode Type.
  2. Enter Data.
  3. Download Barcode.

What is EAN code for product? ›

The International Article Number (also known as European Article Number or EAN) is a standard describing a barcode symbology and numbering system used in global trade to identify a specific retail product type, in a specific packaging configuration, from a specific manufacturer.

How do I register my EAN barcode? ›

Registration Process
  1. Applicant Company's PAN card or proprietor's PAN card for a proprietorship firm.
  2. Copy of balance sheet to substantiate your annual sales turnover.
  3. Letter on company letterhead requesting barcode allotment.
  4. Proof of status of the applicant company. ...
  5. Cancelled cheque copy of the company.

Do I need an EAN number to sell on Amazon? ›

For most categories, it is compulsory to provide Amazon with an industry standard product identifier. Those exist, amongst others, in the form of GTINs, or Global Trade Item Numbers. Depending on your product category, different GTINs will be required. The most common ones are EAN, UPC and ISBN.

Do you need GS1 barcode to sell on Amazon? ›

Amazon Recommends GS1

The barcode you need for your product on Amazon, is the same barcode you'll need to list your product on another retailer's website and in retail stores. Retailers often verify the authenticity of your barcodes by checking in the GS1 Database before they allow you to sell on their site.

Can I use EAN for Amazon? ›

Amazon FBA also requires EAN code to track inventory throughout the fulfilment process. Uniquely identified products through barcodes also allow Amazon international marketplaces to better understand what's in their catalogue.

How do I print an EAN barcode? ›

Scan the code by using the scanner that could be attached to your computer device. Printing the label: Before the actual printing of the label, you may adjust the size of the label to your own needs. To do so go to: Settings > Account settings > Print settings > Print barcode label.

Where can I buy an EAN code? ›

GS1 is the only official provider of GS1 GTINs and EAN/UPC barcodes globally.

Is GS1 barcode mandatory? ›

You can trade on Amazon without a GS1 barcode. However, it can be difficult to take full control of your products or brand without one. The GS1 certificate is basically the proof that your company is the legal licensee of the company prefix – and therefore own the right to that barcode.

How do I know if my EAN is valid? ›

The check digit for an EAN-13 code is calculated as follows:
  1. Count digit positions from the left to the right, starting at 1.
  2. Sum all the digits in odd positions. ...
  3. Sum all the digits in even positions and multiply the result by 3.

What is the difference between a GTIN and EAN? ›

Technically, there is no difference between a GTIN vs UPC because they are one and the same. Likewise, UPC, EAN, and ISBN are all GTINs. That's because a GTIN is the number encoded into either a UPC, EAN, or ISBN barcode. There are three types of GTINs: GTIN-12 (UPC), GTIN-13 (EAN), and an ISBN.

Is EAN code and barcode the same? ›

The EAN Code is a type of barcode that encodes an article number. Originally, EAN codes were exclusively used to encode “European Article Numbers” (EANs). Since 2009 EAN codes have been used to encode GTINs – Global Trade Item Numbers.

How much do EAN numbers cost? ›

EAN Barcodes
UPC/EAN QuantityYour PriceTotal
1$12.00$12.00
5$4.00$20.00
10$2.80$28.00
25$1.80$45.00
8 more rows

How long does it take to get a GS1 barcode? ›

Make sure you fill in the product details on GS1 then give it 24-48 hours for the information to propagate. You also need to make sure the product title, brand and manufacturer (barcode ownership) match the GS1 info.

Do I need a GS1 company prefix? ›

Before you can begin using GS1 identification keys and barcodes, you need a GS1 Company Prefix. This globally unique code allows you to start using GS1 identification standards.

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